Here is where a consumption dashboard comes in which includes all this detail – as well as the costs. Most finance and M365 professionals have no idea what licenses are being used, and how many of the apps and services are consumed – and to what degree. You can customize these for each department, each business unit, whatever works best. This way it is a much easier push rather than a pull. These KPIs are, in essence, your reporting tool, and the resulting reports can be scheduled regularly or whatever cadence the organization prefers. You can convert those reports and findings into KPIs and build custom licensing dashboards. This should include inactive, unused, duplicate, and disabled licenses – along with the license levels such as E1, E3, E5, etc.
The key to understanding Microsoft SaaS economics are license reports showing the exact counts and precise usage. With the right SaaS Management Platform (SMP) you can: Get Detailed, Action-Enabled License Reports Unfortunately, these departments cannot reconcile or see what they are being billed for and why.
Finance departments, for instance, send out bills - a chargeback to each of the departments or business units. Visibility is one of the top issues – seeing license counts, usage, and costs. Benefits of Microsoft 365 License Management Visibility Proper license management means that all users are equipped with the right level of functionality and new licenses are brought in when they are needed – at the right size and level. To tame this beast, you must understand the complete state of your M365 licenses and their usage. With IT operators questioning – ”How many licenses do you have? How are they being used? Are they the right licenses to do the job?” Microsoft 365 License Lifecycle Management is a complicated beast that can get out of hand quickly.
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